RESPONSIBILITIES (GENERAL)

• Ensure all asset information on the company tool database is up to date and accurate.

• Liaise with QHSE to ensure all MRB certification is transferred and logged on company tools database and tool files.

• Maintaining and reviewing records associated with the maintenance/testing/recertification of AEL assets.

• Ensure all upcoming recertification requirements are identified and actioned.

• Liaise with relevant stakeholders to assess asset status, needs, risks and progress.

• Participate in inventory stock checks.

• Ensuring all tasks are carried out in accordance with AEL policies and procedures and in line with ISO guidelines/requirements.

• Any other duties within the scope of the post holder’s competency as agreed.

RESPONSIBILITIES (SPECIFIC TO HEALTH & SAFETY)

• Participating in and reviewing risk assessments

• Participating in toolbox talks

• Checking work equipment condition before use

• Reporting accidents, incidents, near misses, and other safety concerns

• Complying with the AEL HSW policies

• Complying and implementing HSE procedures

ENVIRONMENTAL RESPONSIBILITIES

• Recycling as per the local recycling arrangements

• Complying with Environmental Policy and Procedure

• Reporting environmental concerns and complaints

• Reporting any Environmental issues and suggesting improvements

KEY DUTIES AND RESPONSIBILITIES

Procurement

• Maintain accurate records of approved suppliers, including up-to-date certifications and audit information.

• Maintain Procurement document control processes, including the management of documentation to and from suppliers, ensuring timely and accurate distribution

• Assist in managing and developing supplier relationships, including monitoring supplier costs and identifying opportunities for cost savings.

• Support sourcing of new suppliers and report on supplier performance.

• Assist the Sales and Delivery teams in sourcing and quoting during bids and proposals, as required.

• Request and evaluate supplier quotations and assist in maintaining quotation records.

• Place purchase orders in line with procurement procedures and project needs.

Administration

• Provide administrative support to the Delivery team, including system housekeeping, filing, and general clerical support.

• Set up projects as required, including creating project folders and assigning project codes

• Work closely with the QHSE department to support Delivery functions including Cost of Quality and SAFE card reporting.

• Process client Purchase Orders in accordance with Company procedures, ensuring they are fully signed and data is shared with relevant business Units.

• Assist with Project document control processes as required, including management of the Master Document Register.

• Assist with the preparation of Manufacturer’s Record Books (MRBs), data packs, and project close-out documentation.

• Assist the Delivery team in conforming to the Company’s Quality Management System (QMS) by ensuring documents are electronically recorded and stored in the relevant files, including engineering standards, policies, procedures and processes.