Detail-oriented Custom Admin to manage and streamline the Purchase Order process in the ISS ERP system. The Logistics Admin will play a crucial role in coordinating communication between the warehouse, sales, and customs teams to ensure smooth operations related to product arrivals, scheduling, and logistics. This role involves handling the creation and management of POs, identifying discrepancies in packing lists, and providing updates across teams to facilitate timely arrivals.

• Accurately generate POs in the company’s ERP system to align with customer packing lists and scheduled product arrivals.
• Regularly communicate with the warehouse team regarding expected arrivals and coordinate their readiness for receiving shipments.
• Keep the sales team informed about product arrivals, ensuring they are aware of any potential delays or issues that may impact delivery to customers.
• Maintain continuous communication with the Sales and Logistics teams on the status of PO creation and upcoming arrivals. Provide regular updates on progress and any changes to schedules.
• Carefully review packing lists provided by customers, identifying and reporting any discrepancies that may affect shipments or customs processes.
• Stay proactive in POs management, ensuring timely creation and updates of POs to avoid delays in shipment and arrivals.
• Assist the Logistics team by updating logistics files with new POs and ensuring that all information is accurate and up-to-date for customs clearance.
• Assist Logistics team with Printing and filing Arrival and Customs clearance paperwork.
• Assist with confirming Logistics department related invoices
• Update arrival dates both at the PO level and in internal scheduling systems, ensuring that any delays or changes are communicated promptly to all relevant stakeholders.

Other Responsibilities:

• Attention to detail
• High accuracy of Work
• Professional and respectful behaviour towards colleagues
• High team contribution
• Demonstrate accountability for your responsibilities
• Seek opportunities for learning and strive for progress
• Uphold and demonstrate company values, policies and procedures

This list is not exhaustive and you may be required to undertake other duties as and when requested, within reason and in line with the position.

• Strong understanding of ERP system (preferably Prophet ERP).
• Excellent communication skills, with the ability to liaise effectively across departments
• Detail-oriented with strong organizational and time-management abilities
• Ability to identify and resolve discrepancies in documentation
• Experience in logistics, procurement, or supply chain management is a plus
• Proficiency in MS Office, particularly Excel, for managing and updating logistics files
  

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