Front of House Administrator – Paris Smith LLP

Based in Southampton | Occasional cover in Winchester

Full-time | Permanent

Paris Smith is one of the leading law firms in the Central South, known for our commitment to excellence, integrity, and client care. We’re looking for a professional and personable administrative / reception assistant to join our friendly and welcoming team in Southampton, with occasional cover at our Winchester office in Parchment Street.

The Role

As part of the Administrative and Reception team, you’ll be supporting the General Office team. Duties will include (but are not limited to) archiving documents, files and Wills, managing on-line Health & Safety training for new members of staff, assisting with fire tests and drills, dealing with stationery supplies, collating confidential shredding materials and dealing with contractors. From time to time you will be required to cover our reception and hospitality team. This will include being the first point of contact for our clients, visitors and contractors, helping to take telephone calls and helping with light refreshments for meetings and setting out rooms for lunches.

Your key responsibilities will include:

• Assisting with scanning incoming post, and managing deliveries

• Dealing with contractor enquiries and visits

• Assisting with archiving and storage of Wills

• Dealing with stationery supplies and orders

• Assisting with client hospitality during busy times or holidays

• Holiday cover for Southampton reception staff, dealing with incoming calls and visitors to the office

• Providing reception cover at our Winchester office when needed

• Greeting clients and visitors with warmth and professionalism

Our ideal candidate:

We’re seeking someone who thrives in a client-facing role and enjoys being part of a busy, collaborative team. You’ll be organised, proactive, and confident in juggling multiple tasks with a smile.

You’ll ideally have:

• Previous experience in a professional services environment

• Previous administrative experience, preferably in an Archiving role

• An understanding of the role of reception in a professional environment

• Excellent IT skills and be proficient in Word, Excel and Outlook

• Excellent communication and interpersonal skills

• A professional and approachable manner

• Strong attention to detail and organisational skills

• Flexibility to travel to Winchester for cover when required