Trainee Legal Secretary

Southampton

Paris Smith LLP is one of the South’s leading law firms with a clear strategy and vision for the future. We are committed to ensuring that clients have a positive experience with the firm and to inspiring our people to reach their full potential, aligned with our values. We have offices in Southampton, Winchester and Bournemouth, with 40 partners and over 170 staff.

The Role

As a trainee Legal Secretary at Paris Smith you will undertake an 18 month programme that will lead to a role at Paris Smith as a Legal Secretary. This will include structured training support for a 15 month Business Administration Level 3 Diploma.

Your studies will include time management and effective communication, to training on legal applications, such as the Land Registry and Companies House portals. The training plan also includes a Legal Terminology Level 2 course. You will gain the knowledge and skills needed to be a successful Legal Secretary.

Throughout the programme you will experience a range of departments within Paris Smith, giving you an insight into many different aspects of law and how each team operates. At the end of the programme you will have the opportunity to become a cross-department Legal Secretary or may specialise in one particular area.

Key responsibilities will include:

• Opening a file/Closing a file

• Conflict checks

• Compliance - ID - Personal

• Compliance - Company ID, Companies House, Experian

• Audio typing

• Scanning documents

• Emails

• Making appointments/co-ordination of diaries

• Attending to clients in reception and over the telephone.

• Land registry portal/searches

• Laser form - various for each department

• Precedent letters, i.e. Terms of Business Letters/Letters of Authority etc

• Requesting Deeds from storage

• Typing and amending, formatting (including automatic numbering) and drafting documents and reports

• Setting up documents using DocuSign

Our ideal candidate:

We are seeking someone who is passionate about learning to be part of a professional firm and has a genuine interest in becoming a Legal Secretary to support lawyers within the Firm.

Skills required:

• Good communication skills, both written and verbal

• IT skills (e.g. Microsoft packages) and accurate typing ability

• Good organisation skills

• High level of attention to detail and accuracy

• Ability to use own initiative

• Good teamworking skills

• GCSE English (Grade A-C or equivalent) essential

• GCSE Maths (Grade A-C or equivalent) essential

• A level any subject (Grade A-C or equivalent) essential

Application process: 

1. Complete the following link https://pitman-training.com/types-of-training/apprenticeships/students/

2. In the message section, reference ‘Trainee Legal Secretary - Paris Smith Solicitors’

3. Click ‘Enquire now’ and Pitman Training will contact you for a copy of your CV