Completions Assistant

Property Finance, Winchester

Paris Smith LLP is one of the South’s largest regional law firms and has celebrated over 200 years in business. We are committed to ensuring that our clients have a positive experience with the firm, and to inspire and develop our people to reach their full potential. We are based in offices in Southampton, Winchester and Bournemouth with 46 partners and employing 173 members of staff.

The Role

We are looking for a Completions Assistant to join our Property department to work within our Property Finance team. The right candidate will demonstrate high levels of accuracy, knowledge of the firm and departments’ needs and procedures, ensure deadlines are met and be a keen team player. The role of the Completions Assistant is to provide a professional service to Partners, staff and clients of the firm.

Principal Duties and Responsibilities

• Providing administrative support to the Partners and team.

• Maintaining accurate records.

• Data entry.

• Preparing invoices/considering financial ledgers.

• Preparing completion statements.

• Monitoring of daily spreadsheets, recording dates of undertaking received and sending security status.

• Opening new files on the Liberate system for all banks and recording of all relevant information.

• Checking Companies House/Directors

•Setting up new clients on the Liberate system, preparing new matter files.

• Maintaining statistic spreadsheet for instructions received.

• Helping team with preparing OS1s, OS2, bankruptcy searches, lawyer checkers and winding up searches.

• Assisting team with weekly updates to the banks

The Candidate

• IT literate, proficient with Microsoft Office packages including Outlook, Word, Excel.

• Excellent communication skills.

• Good organisation skills.

• Good teamworking skills.

We offer a competitive salary, a comprehensive range of benefits and a first- class working environment within a leading regional law practice.