We are seeking a highly organised, proactive and trusted Executive Assistant to provide dedicated support to the Managing Director and the Board. The role offers the opportunity to gain exposure to Board-level activity and develop governance experience within a supportive environment

This is a pivotal role that enables effective leadership through the seamless coordination of diaries, meetings, communications and governance activities. You will act as a central point of coordination across internal teams and external stakeholders, ensuring the Managing Director and Board are well-prepared, well-informed and able to operate effectively.

In addition to Executive Assistant responsibilities, the role will provide administrative support as Secretary to the Board (non-statutory). This includes coordinating Board activity, supporting effective governance processes and maintaining accurate records.

This role requires a high level of discretion, professionalism and attention to detail, alongside the ability to anticipate needs and drive efficiency.

Working Requirements

• This is a full-time, office-based role, reflecting the need for close and responsive support.
• Occasional travel and overnight stays may be required to support Board meetings and company events, with an expected maximum of approximately 10 nights per year.

Diversity & Inclusion 

SQEP Ltd really do live our company values, we are an equal opportunities employer and welcome applications from all sections of the community.

Security Requirements

Some projects delivered under this role involve access to information protected by specific UK Government security caveats. Access to such information is determined solely by the relevant security authorities and contractual obligations. As a result, eligibility for certain tasks may be restricted to individuals who meet the security vetting requirements applicable to those projects.

Where these restrictions apply, the organisation must follow the formal guidance issued by the UK security authorities, which may limit access for individuals who do not meet the required nationality or clearance conditions.

This does not reflect on a candidate’s skills or suitability for employment more broadly; it is a mandatory compliance requirement connected to specific customer contracts. All candidates are encouraged to apply, and suitability for particular projects will be assessed in line with the official security framework.

Executive Support & Coordination

• Manage the Managing Director’s diary, ensuring priorities are balanced and time is used effectively.
• Coordinate meetings, including logistics, agendas, papers and follow-ups.
• Prepare high-quality briefing materials, ensuring information is clear, accurate and available in advance.
• Manage inbox and communication flow where required, drafting responses and prioritising correspondence.
• Anticipate needs and provide proactive administrative support to enable smooth day-to-day operations.

Board & Governance Support (Non-Statutory)

• Act as Secretary to the Board on an administrative and coordination basis.
• Plan and organise Board and Committee meetings, including scheduling, logistics and venue coordination (including off-site meetings).
• Prepare and circulate agendas and Board packs, ensuring timely and structured distribution of materials.
• Attend meetings where required to take clear, accurate minutes and capture key decisions and actions.
• Track and follow up on actions arising from Board meetings.
• Maintain secure and well-organised records of Board documentation and decisions.
• Support forward planning of Board activity and contribute to the effective running of governance processes.
• Act as a key liaison between Board members and internal stakeholders, ensuring clear communication and coordination.

This role supports Board administration and governance coordination and does not carry the statutory responsibilities of a Company Secretary.

Travel & Logistics

• Arrange travel and accommodation for the Managing Director, including detailed itineraries and briefing packs.
• Ensure all logistical arrangements are delivered efficiently and with attention to detail.
• Support the organisation of company events and Board meetings held off-site.

Stakeholder Engagement

• Build effective working relationships across the organisation and with external stakeholders.
• Act as a professional and trusted point of contact, maintaining confidentiality at all times.
• Work collaboratively with internal teams to gather information and ensure alignment in communications and planning.

Essential

• Proven experience as a Personal Assistant or Executive Assistant supporting a senior leader or executive.
• Exceptional organisational and time-management skills, with the ability to manage changing priorities.
• Strong written and verbal communication skills.
• High level of discretion, professionalism and attention to detail.
• Confidence working with senior stakeholders.
• Strong IT skills, including Outlook, Word, Excel and Teams.

Desirable

• Experience supporting Board or senior leadership team activity.
• Experience preparing Board papers or formal briefing materials.
• Background in a professional services, consultancy or regulated environment.