Established over 40 years ago, dps has grown to become a market leader in the sourcing and distribution of fresh produce to some of the UK’s leading retailers. Our success is built on a strong foundation of putting our customers and growers first to ensure supply chain trust and transparency.

We are dedicated to developing the best people and pride ourselves on doing business the right way. Our Finance team are looking for an experienced Purchase Ledger Assistant on a 18 month, fixed term basis to support with the daily functions within our business. This fixed term contract does have the possibility of extension.

Key Responsbilities:

• Processing of all purchase ledger invoices This must be done in a timely manner and according to the company policies in terms of authorisation and approval procedures, standards of timeliness and agreed payment terms. Particular care must be taken to ensure costs are entered against the correct group entity.

• Processing of all supplier payment runs. Full use of the suite of payment options must be employed to minimise bank charges incurred and maximise cash flow for the group. Communication must be constant between yourself and the Treasury Controller to ensure that cash flow predictions are accurate.

• Supplier statements. Receive and reconcile all supplier statements against received and processed invoices and look to resolve any differences so that the relationship is maintained positively with all active suppliers.

• Record keeping. Ensure that all paperwork is properly kept in terms of required date stamping, signatures, and appropriate, regular filing. Ensure that there is a regular system of archiving documents to ensure that the office is kept in a good condition, and more recent documents can be found easily as required.

• Support Purchase Ledger Controller to aid with tasks: ISS Invoicing Document collection for archives.

• Liaise with Purchase Ledger Controller to aid with admin tasks:

• Aid in the collation and preparation of data when appropriate.
• Aid with the updating and running of reporting from the Prophet system
• Preparation of interim and annual audit files
• Sending out remittances.
• Updating database and creating new codes.
• Maintaining smooth workload.
• Ensure that supplier databases across all companies are maintained accurately.
• Processing credit card and cash expenses via Concur platform.
• Provide cover and support to other members of the department as required.
• Ensure continued self-development by communicating effectively with Purchase Ledger Controller and adhere to company standards of communication both internally and externally.